Admin Executive Assistant

Admin Executive Assistant – Operations, Compliance & ITAD | Remote

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support executive administration, operational coordination, compliance workflows, client onboarding, and documentation within an IT Asset Disposition (ITAD) environment.

This is more than a traditional administrative role. You’ll serve as an important operational control layer , ensuring information is accurate, documentation is complete, follow-ups happen on time, and critical details don’t get missed.

Because the business operates in a compliance-sensitive environment, precision, organization, confidentiality, and attention to detail are essential.

If you’re someone who catches inconsistencies others miss, enjoys creating order, and takes ownership of tasks through completion, this role is a strong fit.

What You’ll Own

Executive & Administrative Support

Manage calendars, meetings, scheduling, and day-to-day administrative coordination

Support leadership with priorities, communication, and follow-ups

Coordinate across clients, leadership, and internal teams

Anticipate scheduling conflicts and operational needs before they become problems

Track outstanding action items and ensure timely completion

Help protect leadership bandwidth by keeping workflows organized

Maintain professionalism and discretion when handling confidential information

Compliance & Documentation Support

Maintain accurate, complete, and audit-ready documentation

Support compliance-sensitive processes within ITAD operations

Review documentation for missing, inconsistent, or incorrect information

Ensure records are properly organized, stored, and accessible

Maintain consistent documentation standards across operational systems

Track required documentation and follow up on missing items

Help ensure compliance-related records remain current and reliable

Client Onboarding & Operational Tracking

Track client onboarding from initiation through completion

Ensure required information and documentation are collected

Monitor outstanding tasks, follow-ups, and internal dependencies

Maintain clear visibility into onboarding status

Coordinate with clients and internal stakeholders throughout the process

Escalate missing information, blockers, or potential delays proactively

Ensure onboarding steps are completed accurately and on time

Quality Control & Accuracy

Review names, dates, numbers, schedules, records, and documentation before execution

Identify inconsistencies across systems and workflows

Catch potential errors before they create operational or financial issues

Track process and documentation changes accurately

Double-check critical information before submission or execution

Maintain strong quality-control standards across daily operations

Systems & Records Management

Maintain organized and accurate records across tools such as:

Google Workspace

Slack

Salesforce or similar CRM platforms

Keep systems clean, searchable, and up to date

Maintain consistent naming and documentation practices

Ensure important information can be retrieved quickly when needed

Update CRM and internal systems as operational information changes

Maintain reliable records across administrative and compliance workflows

Requirements

3+ years of experience in Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support roles

Strong experience with Google Workspace

Experience using Slack

Experience with Salesforce or similar CRM systems

Exceptional attention to detail and accuracy

Strong written and verbal English communication skills

Ability to manage multiple priorities without sacrificing accuracy

Strong follow-through and organizational discipline

Ability to work independently and solve problems proactively

High level of professionalism, disc