CPT-11633 Construction Project Coordination via Buildertrend Virtual Assistant

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.

Log in using your 20four7VA-issued email address to access the portal.

If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.

💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!

If you're interested in this opportunity, click APPLY TO POSITION to proceed.

********************************************************************

Title: CPT-11633 Construction Project Coordination via Buildertrend Virtual Assistant

Independent Contractor – CPT-11633 Construction Project Coordination via Buildertrend Virtual Assistant/Business Support VA/Junior-Advanced Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

An established Charlotte-based construction and real estate development company is seeking an experienced Construction VA to manage Buildertrend administration, subcontractor bid, purchase order and invoice coordination, project documentation, plan & bulletin tracking, and recurring back-office operations.

The company is transitioning from vertical construction toward a greater focus on land development. The ideal candidate must already have practical construction-industry knowledge and understand how project documentation, bidding, vendors, schedules, and compliance requirements fit together. The position is primarily centered around construction operations, bookkeeping and administrative duties.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Buildertrend & Project Administration

Maintain and organize project information within Buildertrend

Upload and properly categorize plans, specifications, contracts, and supporting documents

Maintain consistent project file structures in Google Drive

Ensure subcontractors and internal team members can access current project documents

Monitor project correspondence and identify outstanding administrative requirements

Keep project records and recurring workflow trackers accurate and current

Record daily logs with info from site manager

Manage incident reports

Manage project schedules and send reminders

Follow up on task lists

Bidding & Subcontractor Coordination

Distribute bid packages and specification documents to subcontractors

Track bid deadlines, outstanding responses, and required follow-ups

Respond to routine subcontractor requests for project documentation

Coordinate vendor and subcontractor communications

Monitor outstanding bids and provide status updates

Escalate project questions requiring management or technical decisions

Insurance, Permitting & Loan Compliance

Track subcontractor certificates of insurance and expiration dates

Request updated insurance certificates and supporting documentation

Maintain project insurance trackers and renewal schedules

Coordinate with insurance agents regarding expiring policies and renewals

Distribute updated insurance documentation to lenders and other designated parties

Track lien waivers and other required construction compliance documents

Permit & Entitlement tracking

track submissions

Follow up with City

Maintain checklist of approvals

loan application followup

Executive & Operational Support

Or