Executive Virtual Assistant

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Job Title: Executive Virtual Assistant

Location: Remote

Time Zone: US Time Zones (EST–PST)

Role Overview

We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive workflows to maximize efficiency.

Key Responsibilities

• Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments

• Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items

• Handle email management, correspondence, and follow-ups on behalf of executives

• Prepare and edit documents, presentations, reports, and spreadsheets

• Coordinate travel arrangements and itineraries when required

• Act as a liaison between executives and internal/external stakeholders

• Maintain organized digital filing systems and documentation

• Support special projects, research, and ad hoc administrative tasks as needed

• Ensure confidentiality and professionalism in handling sensitive information

Required Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership

• Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar) and have experience working with US or UK-based companies. Applications without this experience will not be considered.

• Strong organizational and time-management skills with the ability to prioritize effectively

• Excellent written and verbal communication skills in English

• High level of discretion, professionalism, and reliability

• Ability to work independently, anticipate needs, and solve problems proactively

Preferred Qualifications

• Experience supporting C-level executives or founders

• Familiarity with project management or CRM tools

• Background in a fast-paced startup or professional services environment

• Experience coordinating across multiple departments or external partners

Tools & Technology

• Google Workspace (Gmail, Calendar, Docs, Sheets)

• Slack, Zoom, Microsoft Teams

• Asana, Trello, or similar project management tools

• Calendar scheduling tools (e.g., Calendly)

• Document management and cloud storage platforms (e.g., Google Drive)

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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