PART-TIME Remote Administrative Scheduler

Headquarters: Oregon

URL: https://paragonplanners.com/employment/

PART-TIME Remote Administrative Scheduler | 20–30 Hours/Week

100% Remote | Monday–Friday | $18.50–$20.00/hour, based on experience

Paragon Planners is looking for a professional, dependable, and highly organized Administrative Scheduler to join our remote team.

In this role, you’ll support professionals in the financial services industry by managing schedules, connecting with clients, and helping keep their day-to-day operations organized and running smoothly.

This position offers 20–30 hours per week, with work taking place during regular Monday - Friday business hours. It’s a great opportunity for someone who enjoys working with people, takes pride in staying organized, and is looking for meaningful professional work without a traditional 40-hour schedule.

What You’ll Do

As an Administrative Scheduler, you’ll build relationships with the professionals you support while helping them stay connected with their clients.

Your responsibilities will include:

Making outbound calls to schedule and confirm appointments

Communicating professionally with clients by phone and email

Managing calendars and coordinating schedules

Entering and maintaining accurate information in client databases

Following established processes and client-specific instructions

Providing dependable administrative support throughout the workweek

This role is a good fit for someone who is personable, comfortable on the phone, detail-oriented, and enjoys being the person who keeps things organized behind the scenes.

Schedule & Availability

Because our Administrative Schedulers support clients throughout the business day, consistent Monday–Friday availability is required .

Availability is needed during standard business hours, generally 8:30 AM–5:00 PM in the client’s time zone

Both morning and afternoon availability are required throughout the week

Working hours may not fall into one continuous block each day

Schedules are based on the needs of the clients you support

Initial hours may build gradually as you complete onboarding and are assigned to clients

This position is designed for candidates specifically seeking part-time work. If you are seeking a traditional 40-hour workweek or full-time employment, this position will not be the right fit.

Training & Onboarding

We provide training and support to help new employees learn our systems, processes, and the expectations of the role.

New employees should plan for approximately 8–12 hours of training per week during the initial training period. As you progress through onboarding, you may begin working with clients while continuing to complete your training.

Client assignments are based on current business needs and finding the right match between employees and the professionals they support, so candidates should be comfortable with a gradual ramp-up in hours.

What We’re Looking For

Successful candidates are typically:

Warm, polished, and professional communicators

Comfortable speaking with clients by phone

Highly organized and detail-oriented

Dependable and responsive

Able to work independently and manage their time effectively

Comfortable following detailed instructions and adapting to different client preferences

Comfortable learning new technology

Experienced in administrative support, scheduling, customer service, or another client-facing role

Interested in a long-term professional opportunity

Previous remote-work experience is helpful, but not required.

Location Requirements

We are currently only hiring in the following states: AL, AZ, FL, GA, ID, KY, LA, MI, MO, NC, OH, OR, SC, TN, TX, UT & WY.

Applicants must reside in one of the states listed above to be considered.

We do not hire outside of the United States.

Home Office & Technology Requirements

Because this is a fully remote position, employ