Project Manager

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a full-service advertising, digital media, and AI-forward marketing agency serving local, regional, government, education, and public-sector clients. The agency manages creative, media, video, social, programmatic, and public-information campaigns involving multiple stakeholders, vendors, approval processes, and production requirements.

ROLE OVERVIEW

The Project Manager will coordinate client projects from approved scope through production and delivery, ensuring timelines, deliverables, assets, approvals, and dependencies are properly managed. The role will work across client strategy, creative, media, outside vendors, and internal operations to keep projects organized and address potential production issues proactively.

The ideal candidate has experience in agency production, creative operations, or multi-client project management and can manage overlapping workstreams while identifying bottlenecks, improving workflows, and bringing structure to the agency's production processes.

LOCATION

Fully Remote | 9:00 AM - 5:00 PM PST

KEY RESPONSIBILITIES

PRODUCTION & PROJECT MANAGEMENT

• Coordinate client projects from approved scope through production, delivery, and closeout.

• Track project timelines, deliverables, approvals, dependencies, outstanding assets, and key deadlines.

• Maintain visibility into active production, upcoming projects, and potential risks.

• Proactively follow up on missing information, client approvals, assets, specifications, and deliverables.

• Identify timeline, resource, scope, or coordination issues early and escalate them when leadership input is required.

CREATIVE, MEDIA & VENDOR COORDINATION

• Coordinate project handoffs between client strategy, creative, media, sales, operations, and outside production partners.

• Ensure designers, videographers, editors, translators, media partners, and other vendors receive the information and materials needed to complete their work.

• Organize creative briefs, specifications, production requirements, approvals, and versioning needs.

• Coordinate production activities across digital advertising, social content, video, programmatic media, print, and other campaign deliverables.

• Track external vendor deadlines, deliverables, and potential production risks.

PRE-PRODUCTION & SCOPE REVIEW

• Review upcoming work and approved projects from a production perspective.

• Identify missing deliverables, unclear specifications, unrealistic timelines, potential vendor requirements, and resource gaps before production begins.

• Flag projects that may require additional budget, staffing, production support, or leadership involvement.

• Monitor project budgets, vendor costs, and scope changes that may affect delivery or profitability.

CLIENT COMMUNICATION & INTERNAL COLLABORATION

• Participate in selected client meetings when production coordination or clarification is needed.

• Provide project-status updates and communicate asset requirements, deadlines, and approval needs.

• Flag client requests that may affect project scope, cost, or timelines before commitments are made.

• Collaborate with leadership, the Creative Director, account strategy, and media teams to maintain alignment across active projects.

PROCESS IMPROVEMENT & AI ADOPTION

• Review existing production workflows to identify opportunities to reduce unnecessary steps, improve coordination, and increase process reliability.

• Document repeatable production procedures, checklists, and project-management systems.

• Identify recurring production and operational tasks that could benefit from AI tools, automation, or improved systems.

• Assist with testing and implementing practical AI-enabled workflows