Remote Executive Assistant - Operations, Data & Project Support

FreedUp is excited to announce an opening for a Remote Executive Assistant – Operations, Data & Project Support to partner closely with our operations leader. This role is central to creating structure, improving operational efficiency, coordinating special projects, and supporting strategic relationship-building. If you're a highly organized, process-driven individual who excels at building systems, managing data, and enabling business leaders to focus on high-value work — we want to hear from you!

Responsibilities:

As a Remote Executive Assistant, you will play a key role in supporting the Executive during a critical operational scaling phase. You’ll assist with data gathering, report consolidation, project coordination, SOP creation, CRM development, and systems organization inside Notion.

You will support ongoing operational priorities, integrate into the executive's productivity systems, and help build sustainable processes that enable accountability, visibility, and progress tracking across projects.

This role is ideal for someone who thrives in systems-building, operational documentation, and structured project support rather than traditional calendar/email management.

Location: This is a fully remote position .

Job Type: Full-Time

Salary: 1,000-1,600 (based on experience)

Requirements

3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant

Proven experience with process documentation, system building, or SOP creation

Strong skills in data gathering, report preparation, and project tracking

Experience with Notion or similar knowledge management tools (must be willing to learn quickly)

Familiarity with Google Workspace , especially Sheets for reporting

Excellent organizational and prioritization abilities

Outstanding written and verbal communication skills

Ability to operate autonomously and proactively

High comfort in tech-driven environments and learning new platforms

Experience coordinating cross-functional stakeholders

Ability to maintain confidentiality and handle sensitive information

Technical Requirements : Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Key Responsibilities

Systems & Process Development: Build, organize, and maintain the EA workspace in Notion , including: Task tracking, SOP documentation, Weekly review meetings, Meeting agendas and notes , Assist in designing and documenting operational processes used across the business

Data Gathering & Reporting: Support Garrett in compiling weekly operational reports sourced from multiple platforms, including: QuickBooks, Spectrum, Tena (telematics), Curb Waste , Dump Truck Dispatcher, HCSS, Prepare consolidated reports in Google Sheets and Notion dashboards

Project Coordination: Assist with special projects, including software development efforts with Zaratech, along with coordinating stakeholder feedback, test cases, and reporting and track progress, blockers, and deliverables

CRM Development & Relationship Management: Help build a Notion-based CRM system to support external relationship management as well as Assist with scheduling and follow-through for external relationship-building efforts

Quarterly Goal Alignment: Support in achieving quarterly strategic objectives using: EOS methodology and Maintain visibility across milestones, deadlines, and progress metrics

Communication & Scheduling Support: Coordinate weekly review meetings and Tuesday status updates: Maintain organized meeting notes, agendas, and recordings in Notion; Assist with scheduling external meetings and Minimal involvement in internal calendar or email triage

You are someone who:

Thinks in systems, processes, and workflows

Enjoys the structure of project coordination and documentation

Is proactive, curious, and eager to create efficiencies

Thrives in environments where independence and initiative are valued

Is comfortable working closely wi